Purchase Ledger

From £50 ex VAT for single user!
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Principle Features:

There are too many features and options to list here. Please contact us if any feature that you are interested in is not listed above.

System Design Philosophy.

The Maxton Purchase Ledger is designed as an 'open item' ledger including a Cheque Journal and various other history files and transaction archives. All invoices, credits, payments, discounts, adjustments and cash-purchases are entered straight into their respective day-books where they show immediately on the suppliers accounts etc. However, these new postings are held in a 'batch' where they can be modified or deleted at will. The 'batch' can cover any time period from one day to many months. This is especially helpful if a mistake is found in an entry, say a wrong date has been entered or a cheque payment was entered to the wrong supplier's account. The correction can be made by editing the existing entry - a big improvement over some better known packages!

After the entries have been checked, the audit-trail is printed. The entries up to a particular date are removed from the current 'batch' and become 'fixed' in the files. This ensures data integrity from an auditing point of view. The General ledger is then automatically updated with only the reconciled information. The linked ledgers are completely independent which adds to the flexibility at month-end time; i.e. two periods can be 'open' at the same time to receive postings - more useful flexibility.

All invoices in the files know the date on which they were 'paid' and if it was a part-payment. This gives the basis for some very useful management information on average days to pay and credit limits.

Each year's transaction history is held in a separate file. These files can be deleted to save space or can be stored indefinitely. When stored as part of the system, the archives allow a history of a supplier's account to be printed stretching back for years, even to the point when the system was set up. A second very useful result is that an invoice in any of the stored years can be called up (by supplier, invoice number or by key-word search) and printed or displayed showing all its 'drill-down' detail including product, vat and nominal codes as well as item pricing.

The Maxton Book-keeping modules are designed to work together in an integrated fashion to provide a complete management system.

Capacities.

For most small and medium size businesses there are no practical limits or restrictions. The Maxton Purchase Ledger is not limited too, but works best where you have no more than 12,000 suppliers, each of which has no more than 5,000 transactions in any one year. Total transactions in any month are best kept below 10,000. The standard system allows up to 50 lines on one invoice and up to 12 nominal code headings on one cheque/cash payment or petty-cash payment.


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