Purchase Order Processing

From £50 ex VAT for single user!
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Principle features:

There are too many features and options to list here. Please contact us if any feature that you are interested in is not listed above.

System design philosophy.

The Maxton Purchase Order Processing system is designed as an 'open item' ledger including an archive for each year and various other history files. All orders and credit-orders and the resulting invoices and credits are entered straight into their respective day-books where they show immediately on the suppliers accounts etc. However, these new postings are held in a 'batch' where they can be modified or deleted at will. The 'batch' can cover any time period from one day to many months. This is especially helpful if a mistake is found in an entry, say a wrong date has been entered or an order was entered to the wrong supplier's account. The correction can be made by editing the existing entry.

Each year's deleted or fulfilled order-transaction history is held in a separate file. These files can be deleted to save space or can be stored indefinitely. When stored as part of the system, the archives allow a history of a supplier's account to be printed stretching back for years, even to the point when the system was set up. A second very useful result is that an order in any of the stored years can be called up (by supplier, order number or by key-word search) and printed or displayed showing all its 'drill-down' detail including order-quantity, supplied-quantity, product, vat and nominal codes as well as item pricing.

The Maxton Book-keeping modules are designed to work together in an integrated fashion to provide a complete management system.

Capacities.

For most small and medium size businesses there are no practical limits or restrictions. The Maxton Purchase Order Processing module is not limited too, but works best where you have no more than 12,000 suppliers, each of which has no more than 5,000 transactions in any one year. Total transactions in any month are best kept below 10,000. The standard system allows up to 50 lines on one order.


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